1) Email List and View
This is where you can see all of the email that you receive as well as view content that resides with each email
How To Use Outlook Desktop Client
How to open and log in
Step 1
Search for Outlook
In your search bar, type “Outlook” and select the Outlook app
- TIP: If you would like to save Outlook to the task bar, right click the app and select “Pin to Taskbar“
Step 2
Logging in
Once Outlook has loaded, you will be asked to enter an email address
Type your Digital ID@utahtech.edu in the space and click “Connect“
Step 3
Password
A new window will pop up asking for a password
Type in your password that corresponds with with Digital ID
- NOTE: If you are a Faculty/Staff with Utah Tech, you will be asked to authenticate with a DUO push
Intro to Outlook Inbox
2) Inbox and Other Folders
This is where you can select what Inbox you are in and you can create folders to help organize your inbox
Also, if you are given Delegate Access to an account it will show in this section as well
3) Toolbar and Options
This is where you can start new emails, reply/forward emails, create and edit rules, etc.
This is where most of the power of Outlook lies
Intro to New Email Window
1) To, Cc, and Subject Lines
To: This is where you will type the email you would like to send to
Cc: Or Carbon Copy, this is used when you want to send a copy of the email to someone who needs to stay in the loop but is not necessarily a part of the conversation
Subject: This is the basic idea of what the email is about, make sure to keep it short and simple
2) Composing Space
This is where you can type the content of the email you want to send
3) Toolbar and Options
This is where you can edit options while composing your email
Make a note about the “Address Book” and the “Signatures” tabs, they will come in handy
how to start and send a new email
Step 1
Click New email
In the top right corner of Outlook, you will find a “New Email” button.
Click this and a new window will open
Step 2
Beginning to Send
Type in the destination email in the “To…” lie
Type in the Subject
Type out your message and attach any necessary files
Once complete, hit “Send“
How To use the address book
Step 1
Click on Address book
Open a new email window, find the “Address Book” button at the top middle of the window and click on it
Step 2
Address Book Window
A new window will pop up
Start typing the name of the person you wish to send to and it will search the address book for that person
Hit “Enter” on your keyboard or double click the person and it will add them to the “To…” line
Step 3
Finishing up
Once you have added everyone that you want, click the “OK” button and you are all set
How To create a signature
Step 1
Click on Signature
Open a new email window, find the “Signature” button at the top middle of the window and click on it
Step 2
Signatures Window
A new window will pop up
Click on the “New” button
Step 3
Name and Create your Signature
A new window will appear, type what name you would like to give the signature
Click “Ok”
Then compose what you would like your signature to say.
Step 4
Automatically use signature for emails
To make sure they are automatically used when sending emails, there are drop downs next to “New messages” and “Replies/forwards”
In those drop downs select the name of the signature you want to use for those options
Step 5
Close Window
Once everything is set to your liking, click “OK” and you are all set!